Three great advantages of digital document management for small businesses

We live in a digital world now, and numerous businesses have come to embrace the transition to a paperless workplace. Many people still insist on keeping a hard copy of important documents, because they still don’t trust the cloud. But the cloud is actually a very safe place to store important documents, as long as the proper security protocols are consistently followed.

Our team at Capital has been partnering with small businesses in central Arkansas since 1939 to help them grow. We haven’t sold typewriters for quite some time, and we have seen a lot of technical advancements in the equipment we sell. Our products might have changed over the years, but our commitment to our clients never has! Contact us anytime for a free consultation, and we’ll make specific recommendations on how you can make the change to digital storage. Here are just a few of the advantages of going paperless:

Space savings-One of the first benefits you’ll enjoy is getting rid of all of those bulky filing cabinets and cardboard boxes. The longer you stay in business, the more cluttered your office can get. Your Kyocera copier will help you move your important documents to secure cloud-based storage, and will protect them with military grade encryption.

Workflow efficiency-How many times a day do your employees have to get up and walk to a separate part of the office to retrieve a file? Even if it only takes a few minutes, the wasted time can really add up. When your documents are stored in the cloud, any authorized user with a PIN number can retrieve them easily.

Paper trail management-For starters, you’ll never again have to worry about a missing file, or taking turns with a file requiring access by multiple employees. The documents will remain in a consistent location, and don’t have to be refiled after they’re accessed. You can also maintain a record of who has accessed a file, which is important for both security and accountability.

If you have any questions, or would like to schedule a free consultation, contact us online, or at 501-375-1111.