Cloud-based document management is a great way to keep your team organized!

Since we started quarantine, many of the anticipated changes in the ways we do business got here sooner than we expected. But you already know that if you expect to keep your doors open, you need to be prepared to respond quickly and decisively to changes.

Capital opened for business in 1939, and we’ve seen a lot of changes in the way small businesses operate. Long gone are the days when the boss could sit back in a tall leather chair and dictate letters to his secretary. No job is ever beneath a good manager, but it is important to find ways to automate routine tasks to focus on big picture outcomes. It’s equally important to be able to access important documents to expedite operations. Wouldn’t it be great if you didn’t have to come into the office every time you need to look up a phone number or review a document prior to a meeting? With Kyocera’s next generation of document management apps, you can do just about anything you can do at your desk from the comfort of your home or on the go.

It all starts with producing digital files. Whether they’re generated from a workstation or a Mobile device, they will be securely stored in the cloud and protected with military grade encryption. Any authorized user can access the documents with a PIN number, and you can also remotely monitor operations and change settings from your smartphone.

Paperless file management has so many great advantages that start with reducing the amount of office space dedicated to bulky filing cabinets. Most offices are now small boxes piled up in the corner of a guest bedroom these days, with no end in sight. If your company does resume its brick and mortar operation after the pandemic settles down, you won’t have to spend so much time deciding which file folders you need to keep and which ones to discard, because you can review them all instantly. Best of all, you won’t have to refile them once you’re finished!

If you have any questions about Kyocera products, or would like to schedule a free consultation, contact us online, or at 501-375-1111.